Job openings for executive assistant in sonipat kundli sonipat

Executive Assistant is responsible for the provision of administrative support to Managing Director. This entails co-ordination of administration processes including diary/calendar management, agenda preparation, arranging meetings, advising delegates of what they need to do prior to meetings, taking meeting minutes, following up of action items, travel arrangements and communication aspects.
 Analyse monthly and weekly plans and determine required amount of meetings, logistics, attendees, etc.
 Produce documents, briefing papers, reports and presentations, etc. as requested by MD / Executives
 Carry out background research and present findings to the MD / Executives
 Carry out specific projects and research as requested by the MD / Executives
 Ensure that the MD’s calendar/diary is up to date and efficiently managed as changes occur, or new meetings are scheduled
 Request necessary data from management so that reports can be compiled
 Attend to phone calls, e-mails and messages either through first line response or forwarding as appropriate to members within NYDA
 Process incoming correspondence and action as required, e.g.
o Update calendar
o Type documentation
o Distribute / forward information
o Internal and external queries
 Maintain stakeholder database and ensure that all information is accurate and up to date
 Regularly check stationery supplies to ensure sufficient stock at all times
 Maintain an up to date, orderly and logical filing system that can be easily accessed when absent.
 Schedule meetings as planned or requested
 Ensure that an agenda is sent to all delegates, both with standard agenda items as well as any items that need to be included for follow up as a result of actions documented in previous meetings
 Ensure that delegates are aware of what they need to prepare in terms of contribution to the meeting
 Compile documentation required and distribute in advance to delegates
 Arrange logistical requirements

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